Meeting Room Booking System

 

Find and Book Meeting Space
Easier and Faster

 

Smoother scheduling. Happier employees. Higher productivity.

Designed for modern offices and the future of work, Yeastar Workplace is a one-stop workplace scheduling solution for businesses to make better use of their meeting rooms and other workspace resources. A better meeting culture starts with scheduling. As the first and integral part introduced, the meeting room booking system is composed of a cloud-based platform, room displays, and smart sensors to help streamline space allocation and save in-person collaboration from unnecessary scheduling conflicts.

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Tap to book on the spot with increased visibility

 

Status at a glance

Looking for a place to meet? With room displays mounted outside meeting space, you can instantly tell the real-time room availability from distinguishable 3-colored LED indicators even from a distance.

For walk-up reservations

In case of an impromptu team huddle, just tap to start the meeting. People outside can clearly see when the current meeting will end and when the room is available on the display, avoiding overlapping bookings and interrupted meetings.

Check-in to prevent no-shows

Ask your employees to check in with a simple touch. This way, they can secure the room within a pre-set timescale, or else it will be released and become bookable again. If the meeting ends earlier than expected, also tap to end it to make the room available for others to use.

 

Click to book through a user-friendly platform

 

Switch from outdated manual booking to an intuitive online interface.

  • Without walking around from room to room, see all the bookings in a bird’s eye view, whether for the moment or the future.
  • Filter by location, seating capacity, and amenities to find an available room that best suits your schedule and needs.
  • Simply click the time slot to make a reservation. Add attendees for your meeting and they will be notified by email.

Book directly from your calendar system

Yeastar Workplace works with Outlook Calendar and Google Calendar to provide a single point of entry for meeting events and room bookings. Instead of switching back & forth, you can create events, search for rooms, and make a reservation in seconds right on preferred calendar platforms.

  • Select a room without leaving your calendar system
  • Room details and seating capacity are all listed
  • Meeting schedules & changes are synced both ways
  • Supporting single sign-on for secure authentication
 


Realize smart room utilization

Yeastar Workplace also comes with smart sensors to help you maximize meeting space resources with accurate, real-time occupancy and people counting data.

Auto-release vacant rooms

With smart sensors continuously detecting if a room is taken or not, booked yet abandoned and early-ended meetings will be automatically freed up.

Better insights for better decisions

Besides occupancy data, the people counting sensors can provide further granularity to help you understand how your meeting space is used and assess its efficiency.

Spot opportunities to optimize your meeting space

Gain actionable insights on how your meeting space is used. Make data-driven decisions about the number, capacity, layout of meeting rooms. Quickly respond to changes in headcount and predict future demands.

Track and measure essential space usage metrics and trends:

  • Total meetings
  • Recaptured hours
  • Room utilization rate
  • Meeting density
  • Meeting type
  • And more